Privacy Policy

HR Comply (“we,” “our,” “us”) is committed to protecting your privacy. This Privacy Policy outlines how we collect, use, store, process, and disclose your personal information when you use our website, software, and services.

By accessing or using HR Comply, you agree to the practices described in this policy. If you do not agree, please refrain from using our services.

1. Information We Collect

a. Personal Information

When you sign up, request a demo, or communicate with us, we may collect:

  • Name
  • Email address
  • Contact number
  • Job title
  • Organization name
  • Address
  • Login credentials
b. Organizational & Employee Data

To perform compliance-related services, we may collect:

  • Company structure
  • Departmental data
  • Employee names, IDs, designations
  • Attendance, wages, bonus, gratuity, PF/ESI contributions
  • Labor register entries
  • Third-party (vendor/contractor) information
c. Usage Information

We collect data on how you interact with our platform:

  • IP address
  • Device and browser type
  • Access times and pages viewed
  • Logs and error reports
  • Feature usage patterns
d. Cookies and Tracking Technologies

Our website uses cookies, web beacons, and similar technologies to enhance user experience and analyze usage.

2. How We Use Your Information

We use the information collected for the following purposes:

  • To provide, operate, and maintain our platform
  • To generate compliance documents, registers, and dashboards
  • To manage your account and user access
  • To improve our services and user interface
  • To send transactional emails, alerts, and reminders
  • To offer customer support and respond to inquiries
  • To comply with legal obligations and audits
  • To send relevant updates, product information, and legal alerts (if opted-in)

3. Legal Basis for Processing

We rely on the following lawful bases under applicable data protection laws:

  • Consent: When you voluntarily provide information.
  • Contractual Necessity: When processing is required to deliver our services.
  • Legal Obligation: For maintaining statutory registers or responding to audits.
  • Legitimate Interest: To improve and secure our platform, and communicate with users.

4. Information Sharing and Disclosure

We do not sell or rent your personal information. However, we may share it with:

a. Authorized Personnel

Within your organization or authorized HR/legal personnel you designate for account management.

b. Third-Party Vendors

For cloud hosting, data storage, analytics, customer support, or other service integrations. All vendors are contractually bound to maintain data confidentiality.

c. Legal Authorities

If required by law or in response to valid legal requests (e.g., subpoenas, court orders).

d. Business Transfers

In the event of a merger, acquisition, or sale of assets, user data may be transferred with appropriate safeguards.

5. Data Security

We implement industry-standard security measures including:

  • End-to-end encryption (in transit and at rest)
  • Secure access control with role-based permissions
  • Two-factor authentication
  • Regular vulnerability assessments and audits
  • Secure cloud storage and backups

While we strive for 100% security, no method of transmission or storage is completely secure. We encourage users to protect their passwords and access credentials.

6. Data Retention

We retain personal and organizational data:

  • As long as you maintain an active account
  • As necessary for compliance with labor laws and legal obligations
  • For historical reporting or audit trails

You may request deletion, subject to legal record-keeping requirements.

7. Your Rights

Depending on your jurisdiction, you may have the right to:

  • Access your personal data
  • Request correction or deletion of your data
  • Object to or restrict data processing
  • Withdraw consent (where applicable)
  • Request data portability
  • File a complaint with a regulatory authority

To exercise any of these rights, please contact us at support@hrcomply.in

8. Cookies Policy

Our website uses cookies to:

  • Maintain session information
  • Understand visitor behavior
  • Personalize content
  • Improve performance

You can manage cookie preferences through your browser settings. Disabling cookies may impact your experience on our site.

9. Third-Party Links

Our platform may include links to third-party sites or services. We are not responsible for their privacy practices. Please review their privacy policies separately.

10. Children’s Privacy

Our services are intended for business use and not directed at children under 16. We do not knowingly collect data from minors.

11. Cross-Border Data Transfers

If you are located outside of India, please note that your information may be transferred, stored, and processed in India or other jurisdictions with different data protection laws. We ensure adequate safeguards for all international transfers.

12. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. Changes will be notified via:

  • Email (if you're a registered user)
  • Platform notices
  • Updated date at the top of this page

Continued use of our services after any update constitutes your acceptance of the revised policy.

13. Contact Us

For any questions, concerns, or requests related to this Privacy Policy, please contact:

HR Comply – Privacy Office
Email: Support@hr-comply.com
Phone: +91 7066349349